5 Essential Steps to Master OneNote Backup Process Successfully


Do you remember when you were grappling with complex mathematical problems, and suddenly you had an ‘aha moment’, solving them ingeniously with a simple line of code? The same joy can be found in mastering a savvy software tool that efficiently manages all your notes from any device. Enter OneNote, Microsoft’s powerful note-taking tool. I was thrilled the day I discovered that I could also backup my OneNote notebooks, instantly securing my precious data. So if you’ve ever wondered how to backup OneNote, you are about to embark on an enlightening journey.

Understanding OneNote

Think of OneNote as an expansive digital notebook that allows you to capture, store, and share anything significant in your life or career. As software engineers, it is particularly beneficial for us as we can stow our complex algorithms, pseudocodes, and brainstorming sessions on OneNote. Yet, the pressing question remains: how do we secure this valuable information?

Navigating the Backup Process

Believe me; I understand the anxiety of losing priceless notes and diagrams. Thankfully, OneNote presents an integrated backup feature, which is as easy as finding the root of a linear equation. Let’s dive into the orderly process of how to backup OneNote, breaking it down into manageable steps.

1. Setting up Automatic OneNote Backups

Automatic backups are like magic constants in an algorithm – they’ll always be there no matter what. To set this up, navigate to the “File” menu, select “Options”, enter the “Save & Backup” section and finally to “Backup Options”. Here, you can adjust the frequency of automatic backups.

2. Manual Backups

While automated backups are great, sometimes you might want to manually backup critical data, just like performing a manual calculation to double-check your code output. For this, go to the “File” menu, choose “Options”, click on “Save & Backup”, and hit “Back Up All Notebooks Now”.

Restore OneNote from Backup

After mastering how to backup OneNote, you may wonder how to restore them. It’s comparable to reverse-engineering an application – delving into the code to understand its mechanics.

1. Locating the OneNote Backups

This is akin to declaring a variable – you need to know where it is before you use it. By default, you can find your OneNote backup files under “\DocumentsOneNote NotebooksBackup” on your PC.

2. Restoring from Backup

Once you’ve located the backups, the restoration is as simple as implementing a well-defined function in a piece of software. You simply need to go to “File” > “Info” > “Open Backups”, then navigate to the location of the backup file you want to restore and then click “Open”.

Benefits of Backing up OneNote

In terms of importance, backing up OneNote compares to having a Plan B in mathematics. It is essential and offers a host of benefits. Primarily, backing up OneNote ensures that your precious data is safe and recoverable in case of any unintended deletion or loss.


In just the same way understanding number theory laid the foundation for advanced encryption technology, mastering the simple skill of backing up OneNote is a stepping-stone towards responsible data management. Remember, safeguarding your data is just as vital as creating or manipulating it. Be the wise mathematician who does not merely store data but goes the extra mile to secure it.

Now that you have the knowledge, why not try backing up your OneNote notebooks right away? Plus, the next time someone asks how to backup OneNote, share your newly found wisdom generously. Happy backing up!


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How do I Backup my OneNote notebooks?

Backing up your OneNote notebooks is extremely important to prevent loss of data. Here’s a simple guide on how you can do it:

1. Open the OneNote desktop app: You cannot backup notebooks from the OneNote for Windows 10 app or the OneNote web app, you must use the OneNote 2016/2019 desktop app.

2. Go to ‘File’: Once you have opened the OneNote desktop app, click on ‘File’ in the top left corner of the screen.

3. Select ‘Options’: In the panel on the left, click on ‘Options’.

4. Click on ‘Save & Backup’: In the Options window that appears, select ‘Save & Backup’ in the left-hand column.

5. Set up your backups: Under the ‘Backup’ section, you can set up your OneNote to automatically back up your notebooks at any time interval you choose. Make sure to choose a backup location on your computer or an external drive.

6. Manual Backup: If you want to manually backup your OneNote notebooks, under the ‘Save & Backup’ section in the Options window, click on the ‘Back Up All Notebooks Now’ button.

7. Verify your backup: Navigate to the backup location you chose and ensure that your notebooks have been properly backed up.

Remember, frequent backups could save you from a lot of stress in case anything ever happens to your original files.

Can you Backup OneNote to a hard drive?

Yes, you can backup OneNote to a hard drive. It’s essential to backup your important files to avoid losing any data due to accidental deletion, system crashes, or other unforeseen incidents.

To backup OneNote files, first, open OneNote and go to the “File” menu. Select “Options“. In the Options window, go to the “Save & Backup” section.

Here, you can adjust the automatic backup function settings. To do so, select “Modify” next to Auto Backup Settings. You can decide how many backup copies you want to keep and how often OneNote should back up your notebooks.

In the “Save to” field, you can choose a specific location on your hard drive where you would like OneNote to store the backups.

Remember to hit “OK” to save your changes.

In case you want to create an immediate backup instead of waiting for the scheduled automatic backup, you can go to “File“, then “Info“, then select “Back Up All Notebooks Now“. OneNote will instantly backup your notebooks to the location you’ve specified in the settings.

So, backing up OneNote to a hard drive is a user-friendly process that can provide peace of mind and protect your valuable information.

How do I export everything from OneNote?

The process of exporting everything from OneNote involves several steps.

1. Open OneNote and navigate to the notebook that you want to export.

2. Click on the File tab in the upper left corner.

3. In the drop-down menu, select Export.

4. In the Export Current pane, select Notebook under Export Current.

5. In the Select Format pane, choose the file format that you want to export your notebook as. You have several choices, such as PDF (.pdf), XPS Document (.xps), or OneNote Package (.onepkg). The latter is recommended if you’re transferring your notebook to another OneNote application.

6. Click Export. An ‘Export in Progress’ window will appear.

7. Once OneNote finishes preparing your exported notebook, a ‘Save As’ dialog box will open. Choose the desired location for your exported notebook and click Save.

8. Wait for the export process to complete. Then, go to the location you specified to verify that your notebook has been exported correctly.

Remember that some formatting might not translate perfectly between OneNote and other applications, so be sure to check your exported notebook carefully.

By following these steps, you can successfully export everything from OneNote.

How do I Backup and restore OneNote notebooks?

To backup and restore OneNote notebooks effectively, follow the steps outlined below:

Backing up OneNote Notebooks:

1. Open OneNote: Launch the application on your system.

2. Navigate to File: The file tab is located on the top left corner of the screen.

3. Select Options: From the file tab, click on the ‘Options’ button to open a new window.

4. Go to Save & Backup: In the Options window, select the ‘Save & Backup’ section from the list on the left.

5. Configure Backup Settings: Within this section, you can modify the ‘Backup Folder’ location to be the desired backup location in your system. You also have the option to set how frequently automatic backups occur with ‘AutoRecover’ settings.

6. Run Backup: Click on the ‘Back Up All Notebooks Now’ button to start the backup process immediately.

Restoring OneNote Notebooks:

1. Open OneNote: Launch the software on your computer.

2. Navigate to File: This is located in the upper left corner of the screen.

3. Go to Open: From the File tab, select ‘Open’ and further choose ‘Open Backups.’

4. Select Backup File: In the Open Backup window, browse through the folder that contains the backup files you wish to restore. These folders are named according to the date they were created.

5. Open Notebook: Double-click on the notebook to open it and follow the prompt to select a location for the restored notebook within the program.

Through these steps, you can effectively perform backup and restore operations for your OneNote notebooks. Remember, consistency with data backup ensures you always have access to your crucial information even in the event of a loss.

“How can I manually back up my OneNote data?”

Backing up your OneNote data is crucial to ensure that you do not lose your important notes. Here are the steps in detail:

1. Open OneNote: The first step to manually backing up your OneNote data is to open the OneNote application on your computer.

2. Go to File Menu: Locate the File menu on the top-left side of the OneNote application and click on it.

3. Select Options: A drop-down list will appear after you click on the File option. From the given options, select ‘Options’ present at the bottom of the list.

4. Navigate to Save & Back Up: In the Options dialog box, you will see a navigation pane present on the left side. From this navigation pane, select ‘Save & Back Up’ to access OneNote’s backup settings.

5. Create Back Up Now: Under the ‘Save & Back Up’ settings, you will see an option labeled ‘Back Up All Notebooks Now’. Click on it to stimulate a manual backup of all your OneNote notebooks.

Remember, backing up your data will occupy storage space either on your local drive or any other location where the backup is stored, so make sure there’s enough available. Also, while OneNote automatically saves and syncs your notes as you work, regular backups could help recover notes which might have been accidentally deleted or lost.

“What is the process to automatically schedule backups in OneNote?”

Backing up your OneNote notebooks is a smart way to ensure that you never lose your valuable data. Microsoft OneNote’s built-in backup feature helps in this process. In OneNote, you can schedule automatic backups at specific regular intervals. This article will guide you through the process of setting up automatic backups in OneNote.

Here are the steps involved:

1. Open OneNote: Start by launching the OneNote application on your computer.

2. Access the ‘File’ Menu: Click on the ‘File’ option located at the top left part of the program.

3. Navigate to ‘Options’: In the file menu, select ‘Options’.

4. Go to the ‘Save & Backup’ settings: In the Options window that appears, click on ‘Save & Backup’ from the list on the left side of the window.

5. Set the Backup Frequency: Under the ‘Save & Backup’ settings, you’ll find options for scheduling the backup frequency. You can now select how often you want the program to create a backup copy of your notebooks based on your preferences.

6. Choose Backup Location: In addition to setting the interval for automatic backups, you can also specify where you want the backup files to be saved by default.

7. Save Changes: After making your selections, don’t forget to click the ‘OK’ button to save these settings.

8. Confirm Backup: To check if your settings have been implemented successfully, go back to the ‘Save & Backup’ settings under Options. You should see your updated settings reflected here.

And there you have it! With these steps, you’ve set up an automated backup schedule for your OneNote notebooks. Remember, regular backups can help prevent data loss and should be a part of everyone’s digital routine.

“Can I backup specific sections or do I need to backup the whole notebook in OneNote?”

Yes, in OneNote, you have the flexibility to backup either a specific section or the whole notebook.

To backup a specific section, follow these steps:
1. Open OneNote and navigate to the section you want to backup.
2. Click on the ‘File’ menu.
3. Choose ‘Export’.
4. In the dialog box, choose ‘Section’ under ‘Export Current’.
5. In the ‘Select Format’ section, select ‘OneNote Section Package’.
6. Click ‘Export’ and choose your desired location for the backup.

To backup the entire notebook, follow these steps:
1. Click the ‘File’ tab.
2. Select ‘Export’.
3. In the dialog box, select ‘Notebook’ under ‘Export Current’.
4. In the ‘Select Format’ section, select ‘OneNote Package’.
5. Click ‘Export’ and choose your desired location for the backup.

Remember to ensure your backup is done regularly and stored in a safe location to prevent any data loss.

“Is there a way to restore data from a OneNote backup?”

Absolutely, you can restore data from a OneNote backup. Here’s how you can do it:

1. Open the File menu in OneNote.
2. Click on Info.
3. In the Info menu, select Open Backups.
4. In the Backup folder, you will find a list of your notebooks’ sections which are organized by date.
5. Search for the section you want and click to open the backup of that section.
6. Once you have opened it, you can restore your data by moving or copying that section back to your original notebook.

Remember to save your changes once you’re done. Your important data should now be restored from the OneNote backup.

“How can I move or copy my OneNote backups to another location?”

To move or copy your OneNote backups to another location, follow the steps below:

1. Open OneNote and click on ‘File’ in the top left corner.

2. Select ‘Options‘ from the drop-down menu.

3. In the Options dialog box, select ‘Save & Backup‘.

4. Under the section ‘Save’, you’ll find the path to where OneNote saves its backup files. Take note of this path.

5. Now, open a new File Explorer window and navigate to the backup path you just noted.

6. There, you’ll see stored sections with the file name extension .one. Copy or move these files to your desired location.

Remember, for copying, right-click on the file or folder then select ‘Copy’, navigate to where you want it stored, right-click again then select ‘Paste’. For moving, instead of ‘Copy’, select ‘Cut’ before pasting at the desired location.

8. Back in the OneNote Options dialog box, under ‘Save & Backup,’ you can also change the default “Backup Folder” path to your newly desired location if you’d like future backups to automatically save there. Click on ‘Modify’, navigate to your preferred location, and click ‘Select Folder’.

Remember to click ‘OK’ to apply these changes.

By following these steps, you would have successfully moved or copied your OneNote backups to a new location.